Frequently Asked Questions
General
A complete PMS database ready for import: full equipment hierarchy, maintenance task library with intervals, and spare parts catalog with part numbers linked to equipment. Delivered as Excel plus your PMS import format.
Any system that accepts data imports — IDEA, Deep Blue, Seahub, IN-YACHT, Aquator, or others. I deliver in your system's required format.
No. NavioData is a database service, not a software provider. I build the data; you choose the system it runs on.
Most PMS providers bundle database work with their software. You get locked into their system and their pricing. I work independently. You get a complete database that works with whatever PMS you choose — now or in the future.
Process
At minimum: equipment list with manufacturer and model data, O&M manuals, and spare parts lists. System drawings with parts lists and tag-to-equipment mapping are important for accuracy. See the full list on the Process page.
I can source manuals directly from manufacturers. This is charged hourly (€100/hour) as it varies significantly depending on equipment and manufacturer responsiveness.
Typically 4–8 weeks from receiving complete documentation. Larger or more complex vessels take longer. I'll confirm timeline in your proposal.
You have a 30-day review period. Any errors or omissions on my part are corrected at no charge. After 30 days, amendments are charged at €150/hour.
Scope
Not by default — these are operational decisions that depend on your cruising program and experience. If you want them included, I can provide templates and work through them with the crew, or send recommendations for you to review. This is offered as an additional service.
Database import and configuration is included. You receive a working PMS database, not just files to figure out yourself. Full PMS administration and crew training is available as an additional service if needed.
Yes. Whether it's incomplete data, incorrect intervals, or a migration from another system, I can assess what you have and quote accordingly.
Physical verification — serial numbers, nameplate data, photo documentation — is available as an additional service. This requires time onboard and is quoted separately including travel.
Commercial
Fixed pricing based on vessel size and complexity. You'll receive a detailed proposal after our initial conversation. No hourly billing surprises on the core database work.
50% on project commencement, 50% on delivery. Additional services involving travel are quoted separately.
Both. New builds often have better documentation available. Operational vessels sometimes need additional work to fill gaps in existing records.
Core database work is done remotely from your documentation. Onboard visits are only needed for physical verification services if required.