Process
From first conversation to working database — here's how it works.
Discovery
We start with a conversation about your vessel, your PMS, and what you're trying to achieve.
I'll ask about your documentation, timeline, and any specific requirements. You'll receive a detailed proposal with fixed pricing — no hourly billing surprises.
Documentation Handover
The quality of your database depends on the quality of source documentation.
Essential
- Equipment list with manufacturer and model data
- O&M manuals for all machinery and systems
- Spare parts lists
Important
- System drawings (P&ID, electrical, HVAC, hydraulic) with parts lists
- Tag-to-equipment mapping
- Builder specifications
Helpful
- Existing PMS data (if migrating or rebuilding)
- Deck plans and GA
- Equipment photographs
Missing manuals? I can source them directly from manufacturers — see Additional Services.
Database Development
I work through your documentation systematically — extracting equipment data, maintenance schedules, and spare parts into a structured database.
This typically takes 4–8 weeks depending on vessel size and complexity. You'll receive progress updates throughout.
Review & Delivery
You receive the complete database for review — Excel workbook plus your PMS import format.
Database import and configuration is included. You receive a working PMS, not just files.
You have 30 days to review. Any errors or omissions on my part are corrected at no charge.
After 30 days, amendments are charged at €150/hour.
Project Complete
Your vessel has a working PMS database.